A. UofTs Work-Study Program provides students with the opportunity to develop their knowledge, skills and experience through paid work on campus. Appointed Faculty and Staff are invited to submit job proposals for the Work-Study Program and by doing so they benefit from central funding, which offsets a significant portion of the salary costs (70% within the parameters of the program).
A. All appointed U of T Faculty and Staff are sent an e-mail notifying them of upcoming Work-Study programs. U of T faculty and staff who are registered with the Career Learning Network are also sent reminder e-mails with program details. To register in the Career Learning Network, please visit https://cln.utoronto.ca and register under Faculty and Staff. Information about future programs can also be found at https://cln.utoronto.ca/staff-faculty/overview/wspublic.htm
A. The list to participate is sent to those who have participated in the past and those who HRIS has identified as 100% FTE Employees. If you know of an eligible colleague (as noted in the first question) you are welcome to forward the invite to them.
A. To hire Work-Study students, an employer must be a staff appointed employee of UofT. Work-Study employers must be on-campus for the duration of the program; employers who take a leave or change their position during the program period must contact Enrolment Services to inform them of the change in circumstances.
PhD Candidates, post-doctoral fellows and casual staff members are NOT eligible to hire or supervise Work-Study students.
A. Students must meet the basic eligibility criteria; we suggest confirming this prior to interviewing potential candidates. Work-Study positions are available to all full-time and part-time undergraduate and graduate degree students (domestic and international). A student must be registered in at least 40% of a full course load (2.0 credits from September to April for Fall/Winter or 1.0 credits from April to August for Summer Work Study) for the program duration ? no course load averaging is permitted. Students with ROSI registration part-time status should ask their department to confirm their course load percentage.
A. Yes, returning employers must resubmit their Work-Study proposal for each program.
However, job proposals from employers who have not paid their employer contribution (i.e., 20% of student wages) from a previous Work-Study session will not be approved until the outstanding contribution has been paid-in-full. Contact email@example.com to make payment arrangements.
A. You must include an alternate contact who is also a U of T faculty or staff member (post-doctoral fellows, PhD candidates and casual staff members are NOT eligible), the contact information of your business/payroll officer, a job title, the number of vacancies, a complete position description and a method of application.
A. You must include job duties and job performance expectations in your position description.
It is recommended that you outline for the students what they will gain from the experience, the expectations for their availability and what you are seeking in a candidate. Keep in mind that these opportunities must supplement the student's current field of study with relevant experience and/or provide duties (non-clerical in nature) that are useful for exploring future academic programs or career areas. This experience will be a part of a students Co-Curricular Record; for more details on the CCR, please visit, www.ccr.utoronto.ca
A. Once your job has been approved, you can access it by logging into your account on CLN. When you access your job, you will notice that there is a 5 digit number in front of the job title; this is your Job Position Number (it will be the number you reference on your Hiring Form).
A. Yes! Access your job posting in the same format you used to post it (through CLN) and click on the job. When you are seeing the job form, there will be a tab on the top right that says Edit Posting. From there you can make any changes. Please note that changes will need to be approved by the Career Centre. During the time you make the changes and the Career Centre views/approves them, the posting is not visible to students. Therefore it is not recommended that you make any changes late Friday or over the weekend.
Q. How can I cancel/expire my job posting after I hire a student?
A. Similar to above, access your job posting in the same format you used to post it (through CLN) and click on the job. When you see the job form, there will a tab on the top right that says Edit Posting; click on that tab and scroll to the bottom of the page. There you will see a blue button that says Expire Posting by clicking that you are removing it from student?s view. You can re-activate it, should you need to in the future.
A. The employer's contribution to the Work-Study salary costs is 30%. The remaining 70% is funded centrally. However, if a student works over the number of maximum allotted hours, the department must repay the Work-Study program for 100% salary costs of all excess hours. Note: If is important to remember that Work-Study pay cannot be used to cover wages paid to unionized U of T employees. ***There may be pending changes based on new proposed minimum wage requirements released by the Government of Ontario on May 30, 2017***. Q. How much of the salary is covered if I hire a Presidents Scholar of Excellence Program (PSEP) student?
A. 100% of the salary costs are funded centrally; there is no cost to the Work-Study employer provided they are within the parameters of the program (do not exceed maximum number of hours).
A. Yes. If your department chooses to pay the student a 'top-up' in addition to the hourly rate of $11.40, the 'top-up' amount must be entered on Additional Payments using wage type:
0222 - T4 Flat Amt - No Dues Gen 4% Vac ; OR
0223 - T4 Flat Amt - No Dues No Vac
For example, if the employee worked 48.00 hours in the month with a $2.00 top-up, then the amount on Additional Payments would be $96.00 (48.00 hours x $2.00). When using wage type 0222 or 0223, the departmental CC/CFC must be entered in the cost assignment as the 'top-up' is funded by the department.
UTSC Work-Study employers should have their Work-Study student complete an additional bi-weekly or monthly timesheet (depending on how they are being paid for Work-Study) for top-up payment. Timesheets can be picked up in the UTSC Human Resources office, room BV526E or downloaded from the UTSC HR website.
Note: It is important to remember that Work-Study pay cannot be used to cover wages paid to unionized U of T employees.
A. You. Once the posting has been approved by the Career Centre & Enrolment Services, you take over the hiring responsibilities. You are encouraged to use best interviewing techniques and hiring practices to make your decision. Ultimately the decision is up to you, as you will be the one training and working with the student(s).
A. To view and apply to Work-Study positions, students must login to the Career Learning Network (CLN) at cln.utoronto.ca. From there they select 'Work-Study' and then ?Work-Study Jobs? where they will be able to browse through all available Work-Study opportunities. Students apply to positions of interest through the method of application indicated within the job posting. Q. Can students from all campuses view and apply to Work-Study positions?
A. Yes, students from all campuses are able to view and apply to positions on any campus. Program start dates vary with the date that classes start on each campus. Should you hire a student from a different campus, his/her Work-Study start date would correspond with the first day of classes for his/her campus.
A. Once your position has been approved by Enrolment Services, you are welcome to advertise your Work-Study positions outside of the Career Learning Network. You can post details on your department's website, send an e-mail out through a departmental listserv, make class announcements, post details within your office, etc.
A: Yes. You are encouraged to send out through any listservs, tell qualified students and/or post something in a high-traffic area. Promotion on other job boards and outside of U of T is strongly discouraged.
A. Once you have offered an eligible student employment, the Work-Study Hiring Form must be completed by the student, employer and the business officer. The completed form must be delivered to Enrolment Services prior to the deadline date identified on the hiring form. The student will receive notification by email of their acceptance into the program from Enrolment Services. Students can begin work once the completed Hiring Form has been submitted and you are satisfied that the student meets the eligibility requirements. Be sure to track the hours the student has worked so they can be recorded on the students timesheet when they become available.
A. Enrolment Services will process the Hiring Form (normally within a week) and then send an approval to both the work-study employer and the student including information on payroll forms, timesheets, and where to set this up.
A. Students must submit all timesheets to their employers business/payroll officer on a bi-weekly basis. Efforts should always be made to pay students in the appropriate pay-period according to when hours were worked. All payroll for the Fall/Winter Work-Study program must be processed before the final payroll run in March.
A. The Co-Curricular Record (CCR) provides a centralized database of activities that lets students easily search for opportunities beyond the classroom. Competencies will be linked to activities, which will help students make the connection between their involvement and learning, allowing them to frame their experiences and skills to employers, graduate and/or professional programs, and for awards and scholarships. Students will be able to print at any point an official validated record of their involvement at the University of Toronto. As The University of Toronto?s Work-Study Program is designed to provide students with the opportunity to develop their knowledge, skills and experience through paid work on campus the role you post for Work-Study must be in-line with CCR principles and will appear on the students Co-Curricular Record. For details about CCR, please visit: https://ccr.utoronto.ca/about-ccr/q-a.htm